Privacy Policy
Effective Date: October 30, 2025
This Privacy Policy explains how Research Roomies ("we," "us," or "our") collects, uses, and shares information when you use our website and services. By using the Service, you agree to the practices described in this policy.
1. Introduction
Research Roomies provides a platform where academics can connect and coordinate shared travel expenses for conferences. We value your privacy and collect only the information necessary to operate and improve the Service.
We do not sell your personal information.
2. Information We Collect
We collect information that you voluntarily submit and some information automatically generated when using the Service.
User-submitted information
| Data Type | Obtained Via | Disclosed To/ Accessibility |
|---|---|---|
| Email Address | User Entry | Not publicly visible; may be shared only with other users when you choose to contact them |
| Conference Information | User Entry | Publicly viewable on our website |
| Content you voluntarily post | User Entry | Publicly viewable on our website |
Automatically collected information
We may collect limited technical data such as:
- Browser and device type
- General usage statistics
- Cookies / analytics data for site functionality
We do not track users across third-party sites.
3. How We Use Information
We use collected information to:
- Operate and maintain the website
- Facilitate user-to-user connections
- Respond to reports and inquiries
- Improve site safety and functionality
We do not verify identity information provided by users.
4. When We Share Information
We may share information:
- With other users, when you choose to interact with them
- To comply with law or valid legal process
- To protect the rights, property, or safety of Research Roomies or others
- To enforce our Terms of Service
- As part of a transfer of ownership if Research Roomies is acquired or reorganized
We do not share personal information for advertising or marketing.
5. Data Retention
We retain personal data only as long as needed to provide the Service and meet legal obligations. Backups may retain residual information temporarily.
6. Security
We take reasonable measures to help protect your data. However, no online service is completely secure. Use caution when interacting with others through the site and when sharing information.
If we become aware of a data breach affecting personal information, we will take reasonable steps to notify affected users as required by law.
7. State & Regional Privacy Rights
We comply with applicable U.S. privacy laws. If your state provides specific privacy rights, you may contact us at admin@researchroomies.com to exercise them.
8. International Users
The Service is operated in the United States. If you access it from outside the U.S., your data may be transferred to and processed in the U.S., where privacy laws may differ. By using the Service, you consent to this processing.
We do not market to users outside the United States.
9. Your Choices
You may request deletion of your data or account at admin@researchroomies.com. We may retain information as required by law or for legitimate administrative purposes.
10. Donations
We may offer voluntary donation links through a third-party platform. We do not collect or store payment information. Donations do not create a financial services relationship or guarantee any service level.
11. Updates
We may update this Privacy Policy from time to time. The date above reflects the latest version. Continued use of the Service after updates constitutes acceptance. We will notify users of material changes where legally required.
12. Contact
If you have questions or privacy requests, contact us at: admin@researchroomies.com